APDO DAY

MINUTES OF THE ANNUAL GENERAL MEETING OF THE APTLD HELD IN YOKOHAMA ON JULY 18 2000.

1.Present: CCTLDS Japan, Taiwan, China, Hong Kong, New Zealand, Niue, Korea, with representation from gTTLDs .net.org.com and Sri Lanka.

The meeting commenced at 0910. The chairperson was Prof Kilnam Chon.

2..Founding member roll call: A total of 7 founding members were present with representation from gTLDs. NZ raised the issue of gTLD representation and it was agreed that they be given founding associate membership without voting rights. The gTLD representative said they were present to support the work of the APTLD and consented to associate membership.

3. Letter of Intent Review and Signatory: Members were informed there was no current financial record. The membership fees in schedule 2 were discussed and it was agreed that the APTLD needed financial support for the continuation of the organization. Member countries were encouraged to pay their fees under Schedule 2 immediately to demonstrate a commitment. JNIC said it was difficult to pay the fees without a business plan but they were prepared to sign a letter of intent. NZ said it was necessary for payments to be made and it was agreed that this could be done on a monthly, quarterly or half yearly basis. Some members indicated they would have to discuss the payment with their boards.

4. Board election: The supervisor of the election presented the following results of an election conducted to fill seven vacancies on the new board:

Hualin Qian (cn) 9; Kanchana Kanchanasut (.th) 9; Kwang Ho Song (.kr) 10; Peter Dengate Thrush (.nz) 8: William Semich (.nu) 12; Shuich Tashiro (.jp) 9; WS Chen (.tw) 9 and Ramesh Kumar Nadarajah 5. Countries voting 14; invalid votes 2.

The results were unanimously accepted.

Chairperson: There was one nomination for chair – that of Professor Qian and he was unanimously appointed.

The new chair then resumed the meeting. He thanked Professor Chon for all the work he had done since Geneva 1998.A vote of thanks was unanimously passed.

Professor Qian said he would like the members to consider appointing at least two vice chair and also increasing the number of board members to eight, allowing the Malaysian nominee to be included.

It was moved by nz seconded by jpnic that the meeting in this instance increase the number of board members to eight. the motion was passed unanimously. It was also moved and seconded that the vacancy on the board be filled by .my. That motion was also passed unanimously.

It was decided on the recommendation of the chair that the board positions be discussed prior to the afternoons open board meeting.

Taiwan expressed interest in hosting the secretariat. The issue of a business plan and a budget was raised and discussed. It was decided that the Board be asked to give priority to these matters and that sub committees be formed to action these matters.

5.Ad Hoc Members: It was agreed that the ccTLD administrative committee reps and the DSNO Names council candidate be deferred to the Board.

6. APTLD 1998-2000 Report – The former chair undertook to present a written report and ost it on the website.

There being no further business the meeting concluded at 12noon.

THE FIRST MEETING OF THE APTLD BOARD HELD IN YOKOHAMA ON JULY 18 2000.

The meeting commenced at 1.12 pm.

1.Present: Chair Professor Qian; William Semich, Peter Dengate Thrush; Kwang Ho Song; Shuich Tashiro, WS Chen and Professor Kilnam Chon.

2.Board Appointments: The chair recommended that there be three vice-chair and a secretary. He proposed senior vice chair be Peter Dengate-Thrush responsible for working groups; William Semich be treasurer and oversee the secretariat formation and Tashiro san be responsible for membership and outreach.

The secretary to be the eighth member of the Board, Ramesh Kumar Nadarajah of Malaysia. The board unanimously agreed to the appointments.

3. Secretariat: It was proposed that the Board invite expressions of interest in hosting the secretariat and that guidelines be drawn up for job secs and bids. It was hoped this matter could be resolved before the end of August.

4. Committees: It was suggested the board form the following committees: Bylaws, business plan, outreach, membership, secretariat, and awareness. Each sub group would come under one of the vice chair.

5.Seminars: The board was informed that a number of outreach and awareness seminars had been planned for the rest of the year and that the membership vice chair co-ordinate those with YJ Park.

6. Reports: The multilingual internet names consortium had been formed and the Board was told an election was soon taking place and by laws were being formulated.

7.Future Meetings: the Board was informed that the next ICANN meeting would be held in Los Angeles Nov 12-16 and APTLD meetings would be scheduled to coincide with that meeting on 13/11. DNSO 14/11.

NZ suggested the Board meet before Los Angeles in conjunction with the AP Retreat in Bangkok October 20-22 and again in Los Angeles November 11-12.

8. Communications: The chair said his contact was rainbow@ public.cnnic.net.cn

It was also recommended that all secretarial duties be handed over to the chairs secretary and that a members list be set up. those members not making a fees payment within two months should be removed from that list. the Board agreed.

There being no further business the meeting concluded at 2.30pm.