APTLD Board Meeting Minutes 2001 in KL
Date/Time:
2001/02/24 PM
13:30—18:00
Venue: Pahang / Room No 5, Level 2, PWTC, Kuala Lumpur.
1.
Last
meeting minutes review---by SEC.
2. Membership application status---by SEC.
3. Treasurer report---by SEC
4. Outreach program status report and Outreach schedule discussion---by BK
5. ccTLD-ICANN meeting report in Hawaii
1.
Membership
application procedure--- dot tv case (poll?)
2. How to make WGs work?---Select leaders, propose topics…etc.
3. Legalized APTLD and bylaw--- Register a new org or com over sg, nz or other suggestion.
4. How APTLD could work with other regional organization?-- Invite CENTR to APTLD Member meeting
5. ICANN related topics and exchange following issues information
(a) Contracts for Services (b) Best Practices (c) Delegation and Re-delegation (d) "ccSO" timetable (f) Alternatives to ICANN
6. Future meetings with ICANN---With ICANN CEO dinner in Melbourne?
7. Next member/ Board meeting---in Melbourne?
.CN: Qian Hua-lin, Yu Yang, Zhang Wen-hui
.JP: Shuichi Tashiro, Hiro Hotta, Makiko
Matsumaru
.KH: Eap Rattanak
.KR: B.K. Kim, Hye-young Kang, Y.J Park,
Kilnam Chon, S.H. Kyong
.MY: Shariya, Remesh, Azmah
.SG: Lim Choon Sai
.TW: W.S Chen, Albert Wang
EP Net: Bill Manning
Peace Net: Ko Yangwoo
*Minutes Written by APTLD Secretariat
*Roll call
*Chaired by Qian Hua-lin
*Chairman welcomed the participation of all members. The meeting was then proceeded to the last meeting minutes review.
Pro. Chon got several comments after the last meeting minutes review:
1. The name “APccTLD” should not be used anymore.
2. All WGs and committees should do their own reports in Board meetings and make them into documents.
3. What we have decided in meetings should be practiced in real action.
4. All committees and WGs should have charters in order to formalize them.
5. All WGs and Committees should have their own mailing list.
6. Put DNS tech WG back
7. We should not discuss again and again without real action. We need to select the leader of each WG and push things to be done in a deadline.
Chair: Although leaders are not currently available in each of the WG, chairs in old WGs still take their responsibilities; for those new emerged WGs, the leader election process is making progress.
Shariya volunteers to draft the charter template:
The charter should have these items---WG name, chair, the purpose, Members, qualification, obligation, target date, procedure, registration.
And each chair should prepare its own charter.
*On putting back DNS tech WG:
Chon: DNS tech WG can not be a committee since most of Board members are not from tech background. Each ccTLD should recommend a tech expert to be a member who knows how to run the DNS. In order to make more achievement, Prof. Chon noted that members should take more meaningful actions rather than simply discuss surrounding the table every time.
To prevent the occurrence of forming “one person WG/ Committee”, to make progress for the WGs’ work, the board members have the responsibility to give APTLD members a clear concept to distinguish WG from Committee. Pro. Chon explained that the committees are formed by the board member, while the WGs are more open to the public. He believed that it is totally wrong to let the non-technical person to lead the WG, hoping if there could be volunteers from TWNIC and CNNIC to lead WGs.
Although not all the member are expert on DNS operation, Prof. Qian and YJ agreed that member should at least being familiar with technical things. They pointed out the prime obstacle --- communication. It is difficult for engineering person in AP to speak English fluently, which lost so many opportunities to talk on international forum, especially on ICANN forum ----- We need managers who could organize and administrate WGs globally, good language abilities should be necessary.
YJ: We need a manager to report DNS tech WG activities to the Board---
Bill Manning from EP Net volunteers to be the chair and secretariat will contact each DNS operator.
The
Selection of Chairs of WGs
|
WG |
Mailing list |
Chair |
|
MDN |
mdn@aptld.org |
Y.J Park |
|
Translation |
trans@altld.org |
Albert Wang |
|
Outreach & Awareness |
outreach@altld.org |
B.K Kim |
|
DRP |
drp@altld.org |
Xue Hong/ J.S. Wu |
|
ICANN Relation |
icann@aptld.org |
Peter/ Hotta – Charter Drafting |
|
DNS Tech |
dnstech@aptld.org |
|
*Financial Report ---- by SEC.
SEC: Since SEC. has no idea of when will the membership fee come in, SEC. has not yet paid salary to its staff and related expenditure in order to meet the balance of income and expenditure.
Secretariat will correct the USD 3.09 from withdrawal to deposit.
Chair: Since we have received enough membership fees from several of our members, secretariat should start to pay its staff and related expense.
Chon: We should use the money. There are several changes in these few months, so we must revise the budget proposal and how to spend the money that we collected.
How to deal with the 70% of the budget (discuss in Melbourne) and look for new sponsors? New budget plan should be finished before Melbourne including the outreach program proposal. Note that APTLD is a non-profit organization
Chair: WGs, especially outreach WG should revise their budget plan and report to the secretariat
BKK: Outreach program have the plan for each month, several places in AP area (past and future)
Not enough time to specify
SEC.: will make link to outreach website in KR from APTLD website.
BKK: Outreach proposal will send to secretariat and the Board.
*On APTLD-ICANN meeting:
W.S Chen suggested to have some discussion on ICANN trilateral delegation issue.
Chon: ICANN will finalize the delegation contract in June Meeting (Stockholm).
APTLD should hold the workshop and make majority of the APTLD member aware of this. We should ask ccTLDs in AP region on what would you do regarding to ICANN delegation contract? ccTLDs from AP region must express our opinion to ICANN next month, or ICANN will consider that we agree with their ideas on contracts.
Shariya: Delegation contract was discussed in Geneva, but which is not settled yet. Andrew Mclaughlin, the CPO/CFO of ICANN, mentioned that ICANN might merge the 2 proposals together (from ICANN and ccTLD). There are still many different ideas on how much should ccTLDs pay and how to pay.
Chair: in Melbourne meeting, we should hold a workshop to introduce the delegation contract to more ccTLDs in AP region.
Board members agree to build a workshop working on ICANN delegation contract issue on 3/11. (see attached information for the Workshop )
*On the procedure and qualification of
APTLD membership application.
Board agreed the 3 basic qualifications for ordinary/ voting members.
1. The applicant should be a ccTLD in AP region
2. The applicant should select its membership fee band
3. The applicant should have the authorization by its ccTLD manager
There are at least 2 kinds of corporate associate members:
1. ccTLDs in other region
2. non-ccTLDs or gTLD registries
The procedure of membership application would be---
Applicants apply for membershipà
Secretariat receives the application casesà
Membership committee (Tashiro) will do the double check on qualifications à
Board receive the report from Membership committee and make decision via email.
The Board had the consensus and approved the application case of .TV.
*On the dinner with ICANN in Melbourne,
Chon suggested that AP region should have 2 participants. One is Peter Dengate Thrush and the other is WS Chen.
*Next meeting would be held in Melbourne
on 3/11.
The former APTLD Member meeting/Board meeting date (3/8) is cancelled.
New next meeting is as folloing:
APTLD Member meeting 11th, Mar AM 09:00—12:00
ICANN-ccTLD Contract Workshop 11th, Mar PM 14:00—19:00
APTLD Board meeting 12th, Mar AM 07:30—09:00
Workshop Name: ICANN & ccTLD Contract Workshop
Time: 11th Mar, PM 14:00—19:00
Venue: TBD
Participants: AP TLD administrator (About 20-30 persons)
Host Org: APTLD
Agenda (Draft):
14:00—16:00 Tutorials
(1) Contract Proposal by the ccTLD (Shariya, .my)
(2) Contract Proposal by the ICANN (Shariya, .my)
(3) GAC opinion on the Agreement (BK kim, .kr)
(4) Summary of Hawii and Genva ICANN-ccTLD Meeting Reports
(Including ICANN funding models) (Abhisak, ccTLD)
(5) .ca, .jp case studies (Hiro Hotta , .jp)
(6) .au case study (.au ???)
16:00—16:20 Break
16:20—17:20 Express its own altitude and ideas on ICANN Contract
(All ccTLD manager attendee)
17:20—19:00 Discussion (Chair by Peter Dengate-Thrush)
(1) Impact of ICANN Contract Proposal on ccTLD ?
(2) ICANN Contract Proposal Acceptable?
(3) Legacy Model , Trilateral Model or other Models?
(4) Other issues related to ICANN contract?
(5) Q&A
***************************************************
1. Sponsor 5 new APTLD Member candidates to attend the Workshop and APTLD member meeting
.in (India) .vi (Vietnam) .id (Indonesia) .ph (Pakistan) ??(Laos) .?? Nepal
.lk (Sri Lanka) .bd (Bengali) .mg?? (Mongolia) .kh (Cambodia) .??(Myanmar)
Sponsorship by APTLD: 4 days (Mar 09—13) Hotel expense and Air Ticket fare.
2. Invite ICANN staff to attend the workshop at discussion timeframe at least.
Mr. Andrew Mclaughlin or Louis Touton or other right person
3. Invite CENTER Staff to attend the workshop at discussion timeframe at least.
4. Drafts APTLD statement of the ICANN contract After the Workshop by drafting committees.
5. 12th Mar, APTLD Board Breakfast meeting to review the Statement then submit to ICANN open public forum at the Morning Mar 12.