APTLD On-line Meeting Minutes
Friday Jan 24, 2003
1. Call to Meeting
-----------------
Acting Chair, Peter Dengate Thrush called the meeting to order at 1009h
Taipei Time (GMT+8).
An apology from the APTLD Chair Ramesh-he was on line, trying to get in but
seems to have been kept out.
The proposed agenda is as listed in Annex 1.
Participants:
Peter Dengate Thrush / .nz, Chair of the Meeting
Ian Chiang / .tw, Secretary of Meeting
Hualin Qian / .cn
Leo Yu / .cn
Ohashi Yumi / .jp
Young-Eum Lee / .kr
Vincent Chen / .tw
Joanna Tso / .tw ,
Ching Chiao / .tw
2. Board election at Taipei AGM
-----------------
The meeting started with discussion on the Board election at Taipai AGM
2.1 Peter suggested that APTLD
having half the Board (only) up for election every year. Vincent agreed as the
board election mechanism was discussed at APTLD Shanghai Meeting.
2.2 Peter suggested having online
voting before the Taipei AGM.
2.3 Yumi asked for confirmation
that this board election mechanism is a kind of staggered term.
2.4 Vincent questioned this board
election mechanism is not included in the new constitution. He continued, it
seems that we need to modify and pass new constitution before staggered term
was put into effect. Yumi agreed.
2.5 Professor Qian didn’t think
that to re-elect the Chair every year is a good idea if half of the Board
changes every year.
2.6 Vincent suggested re-electing
all the Board for this time. If AGM pass this mechanism, maybe three are
one-year term and four are two-years term. Vincent added that chair term is two
years.
2.7 Professor Qian agreed to
discuss the constitution first and then make the suggestions on the change of
the by-laws and put the suggestions to the AGM for approvals.
2.8 Peter also agreed with professor
Qian, but we have to do what it currently says. For this year, we will have
elect a whole board, then change the constitution, as we are running out of
time to do that before 24 Feb.
2.9 Professor Qian and Dr. Lee
both agreed Peter and Vincent that this time we re-elect all the Board.
2.10 Vincent pointed out the next
board members’ term, and Professor replied three for one-year term and four for
two-years term. He added that from next year on, every year will re-elect half
of the Board, but the chair must serve at least two years.
2.11 Dr. Lee also suggested that
the two-years term positions and the one –year term position will be decided by
the numbers of votes.
2.12 Peter suggested putting this
issue for further discussion and confirmation in Taipei AGM for the future.
3. Suggestions on APTLD Taipei AGM Agenda
-----------------
The proposed agenda is as listed in Annex 2.
3.1 Vincent clarified that this
agenda was based on the board election on the AGM meeting in Taipei. He also
asked for the confirmation of the agenda.
3.2 Yumi suggested to hold the
on-line voting before Taipei AGM. Yumi explained that it was done by on-line
voting and, in her personal opinion, that is efficient. Besides that, some
members may not attend physically at Taipei meeting and their voices must be
heard. Peter agreed with Yumi.
3.3 Professor Qian also agreed
that on-line voting is good. Maybe it will be simpler to put the nominees on
the web site, and then election in the morning for the Taipei AGM, and then in the
afternoon, announce the new Board and new Chair.
3.4 Peter suggested to follow
what the constitution says now.
3.5 Professor Qian gave the
Secretariat the cue to inform all the members and make the on-line voting clear
and easy.
3.6 Peter suggested inviting GAC
representatives to Taipei AGM, for a session on GAC principles.
3.7 Professor Qian replied that
for .cn, they can’t add new person to Taipei. It is because time is not enough.
Yumi also noted that for Japan, almost 80% of the GAC representatives are not
available.
3.8 Vincent said that the
Secretariat will send out invitation to members to forward to the GAC. Peter
mentioned that CENTR is looking at workshops on this and GAC is interested in
reviewing this. If Taipei AGM is not the best time to do so, he suggested
sending invitation now for the next regional APTLD meeting. if GAC can’t come
to Taipei, can we have a our own workshop and invite GAC to next meeting.
4. IDN issues
-----------------
4.1 Vincent mentioned about IDN
issues and Dr. Lee replied that no enough time to discuss IDN issues during
this meeting. Professor Qian suggested to discuss IDN issues in Taipei AGM.
4.2 Dr. Lee added, most of the
speakers have accepted the invitation during the ccTLD IDN NetMeeting. She will
also send out invitations to some who were not present at the meeting. She
mentioned she is also in the process of sending out some more invitations.
4.3 Dr. Lee suggested to have
further discussion about his over email.
5. Addition of new members to existing AdCom
-----------------
5.1 Peter recommended Professor
Qian and Professor has agreed.
5.2 Peter put a question to all:
does anyone disagree with adding an extra person to the AdCom, from each
region? Yumi ,Vincent and Professor Qian agreed.
5.3 Yumi asked about the deadline
for nominating, and Peter replied that regions are being asked to agree first,
no deadline yet, but preferable before too long.
5.4 Yumi continued to asked the
role of AdCom, and peter answered that AdCom is to coordinate between the
regional associations, which are becoming established.
5.5 Yumi suggested that the APTLD
Chair should be the additional member to the existing AdCom. Peter agreed with
Yumi. Professor Qian suggested it will be better to have one person fixed and
other one is the APTLD’s new Chair.
5.6 Professor asked about whether
if the AdCom will be dismissed when the ccSO is officially formed and peter
gave a positive answer. Peter added, if there is a ccSO, the AdCom will be
taken over by the International Council, which will be 3 from each region (and
possibly some “outsiders unless we can prevent that.”)
5.7 Peter asked for confirmation
that he could report to Adcom that APTLD agreed to an expansion of the numbers
of representatives from each region on the Adcom to 2, and that for our region,
until elections or further appointment the position be filled by the APTLD
chair. Professor Qian, Vincent and Yumi agreed with Peter.
6. Liaison position between the Name Council and the ccTLDs
-----------------
6.1 Peter said that we need to
fill a liaison position between the GNSO and the ccTDLs-whether we are an SO of
ICANN or not. He mentioned that Elisabeth Porteneuve has been filling this role for
some time, and we would benefit from an AP rep in this position. The GNSO has
appointed at least Marilyn Cade to be one of their liasons to us. He suggested
Yumi or Dr. Lee to be the Liaison position.
7. End of Meeting
-----------------
The meeting was adjourned at 1128h Taipei Time (GMT+8).
Annex 1
-------
Proposed APTLD NetMeeting Agenda
(Friday, January 24, 2003, 10:00 Taipei Time (GMT+8)
1. APTLD Board election
1.1 Board re-election or Board appointment extension
1.2 Board election procedure (on-line voting before Taipei AGM? or
voting at Taipei AGM?)
1.3 APTLD Membership and members' voting rights
2. APTLD Incorporation Status
3. Update on APTLD constitution
4. Suggestion on Taipei AGM agendas
5. Addition of new members to existing AdCom
6. IDN issues
7. Any other business
7.1 Update on the
draft final recommendation from ccAG to the ERC on the shape and power of the
ccSO
Annex 2
-------
APTLD Board Meeting and AGM Agenda (draft)
24 February 2003 / Taipei, Taiwan
Venue: Meeting
Room 401, Taipei International Convention Center
Chair: Ramesh Kumar Nadarajah
08:30-10:00
APTLD
Board Meeting by Old Chair
1.
Approve APTLD Secretariat election result
2.
Approve Secretariat Report
2.1
Annual Report in 2002
2.2
Financial Report in 2002
2.3
Action Plan 2003
2.4
Budget Plan 2003
3.
Report on Incorporation Status
4.
Update on APTLD Constitution
5.
Board Procedure Discussion
10:00-10:30
Coffee
Break
10:30-12:30
APTLD
AGM chaired by Old Chair
1.
APTLD Issues
1.1
APTLD Secretariat election result
1.2
Secretariat Report
1.2.1
Annual Report in 2002
1.2.2
Financial Report in 2002
1.2.3
Action Plan 2003
1.2.4
Budget Plan 2003
1.2.5
Incorporation Status Report
1.3
Report on Incorporation Status
1.4
Update on APTLD Constitution
1.5
Board Procedure Discussion
2.
New Board Election
2.1
Election of New Board
2.2
Announcement of Board Election Result
12:30-14:00
Lunch
2.3
Election of New Chair and Vice Chairs
14:00-17:00
APTLD
New Board Meeting by New Chair
1.
ICANN issues
1.1
New Bylaw including Transition Articles
1.2
Update on ccNSO Assistant Group
1.3
ICANN 2004 in Fiji
2.
Pacific Outreach
3.
IDN issues
4.
APTLD Meeting Plan in 2003 & Call for
Meeting Venue
5.
Drafting of APTLD Communiqué
19:30-
Dinner
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