APTLD Board Meeting Minutes

Date: 23^rd August 2003

Time: 1630 to 1700

Venue: Ballroom C, 5F, Busan Marriott Hotel, (1405-16, Jung-Dong, Haeundae-Ku Busan, Korea)

APTLD Board Meeting was called to order at 16:30 Busan Time. Chair, Ramesh Kumar Nadarajah welcomed board members to the meeting. The meeting was attended by Senior Vice Chair: Peter Dengate Thrush, Vice Chair for Membership: Yumi Ohasi, Vice Chair for Treasure: Chanki Park, Chris Disspain and Hualin Qian. (Member delegates present at the Busan were also in attendance.)

The Board adopted the following resolutions:

1. Formation of the APTLD Technical Committee

It was resolved to set up a Technical Committee to coordinate APTLD workshop program and any other technical coordination issues among members. Prof. Kanchana will lead the committee. .au, .cn, .jp have volunteered to participate in the Technical Committee. The Secretariat will send e-mail to members and call for more volunteers, and set up the tech-com@aptld.org mailing list. As for the first APTLD workshop to be held in New Zealand, auDA volunteered to provide tutors on EPP version 6, and KRNIC also volunteered to provide a session to introduce its self-developed registry-registrar system.

2. APTLD and CENTR Crossover Observership

In response to CENTR’s inquiry and invitation, it was resolved to invite CENTR to participate in APTLD member’s mailing list and participate APTLD meetings as an observer. At Peter’s inquiry, Ramesh clarified that joining APTLD as observer would allow CENTR to sent one delegate to attend our meetings. Ramesh will respond to CENTR and ask for an application/letter indicating acceptance to our invitation.

It was also resolved that APTLD accept CENTR’s invitation to become an observer. The Secretariat is to submit the observer application to CENTR and act as the contact point and information filter. When it’s of APTLD’s interest to participate in CENTR meeting/event, either one of the Board members or the Secretariat will attend as APTLD representative.

3. Creation of Constitution Committee

At Ramesh’s proposal, it was resolved to set up a Constitution Committee led by Peter. This Committee is a sub-committee of the Board; and the function is to study and propose amendments to APTLD Constitution on a continuous basis. Board members are welcome to join the committee and Shariya is to join the committee and provide consultation on Malaysian legal requirements.

4. Membership Working Group

Having presented and discussed the proposed Membership WG Charter during the Member Meeting today, Yumi moved to adopt the revised Membership WG Charter. Ramesh seconded the move, and the Membership WG Charter was adopted.

Resolution of that the board adopt in principle to all the measures by the need of the Membership Working Group recommends, proposed by Yumi and seconded by Prof. Qian.

It was further resolved that the secretariat is to proceed the print of APTLD pamphlet and make necessary revise to the layout design according to comments received at the Member Meeting today. APTLD Pamphlet will first be printed in English; translation of other languages will be considered when required. The Secretariat has reported the cost for the design and printing of APTLD Pamphlet is about 1,000USD, 300 coppices will be printed initially.

5. WSIS

Members are recommended to speak to their own government recognizing the importance of the WSIS process, and adopt the recommendation in the report presented by Ramesh during the Member Meeting today. Peter proposed that APTLD will express opinion to WSIS as well, Chris seconded the proposal, and Ramesh agreed to do the drafting.

6. Revision of Sponsorship Program Guideline

Chris proposed that when revision the Sponsorship Program Guideline, we define our targets as the ccTLDs in the AP region according to the ccTLD’s physical geographical location; disregard the ICANN geographical classification. The proposal was seconded by Ramesh, and was so agreed.

7. Appreciation to KRNIC
On behalf of APTLD, the Chair, Ramesh, thanked KRNIC for making all the meeting arrangement and hosting the meeting comfortably for everyone.

8. Appreciation to Ramesh

Senior Vice Chair, Peter, informed the Board that Ramesh is taking one year off from all position starting from the end of September. Peter moved that the Board thank Ramesh for his services and excellent leadership by clapping hands and wished Ramesh to come back soon.

Everyone joined Peter and clapped hands to thank Ramesh. At the clapping sounds, Ramesh thanked everyone and called the meeting to a close at 17:00.