APTLD Members Meeting Minutes
Friday 30 May 2003
APTLD
Members Meeting Minutes
Date:
30th May 2003
Time:
0900 to 1030
Venue:
Board Room, Level 3, MIMOS Berhad, Technology Park Malaysia, 57000 Kuala Lumpur, Malaysia
1. APTLD Meeting Call to Order
-----------------
1.1 APTLD Meeting called to order
at 0900 Kuala Lumpur Time.
The
Chair, Ramesh, welcomed members to MIMOS and Kuala Lumpur for the first meeting
of APTLD under the new Constitution. He explained that there would be two
meetings, the first attended by the lawyers acting in the incorporation of
APTLD, and welcomed Cheah Chiew Lan, of Rajes HisHam Pillai & Gopal, who
would be able to answer any constitutional questions. The second meeting would
continue with the rest of the agenda for the scheduled Meeting.
The
agenda is attached as Annex 1. Draft meeting agenda
provided by the Secretariat was slightly changed. APTLD Formalisation was moved
to the sole item in order to complete the necessary procedure.
Attendees:
|
No. |
Name |
Member
Organisation |
|
1. |
ChrisDisspain |
AuDA
(.au) |
|
2. |
CraigNg |
Maddocks |
|
3. |
RichardSt.
Clair |
InternetUsers
Society NIUE (.nu) |
|
4. |
ShariyaHaniz
Zulkifli |
MYNIC,
MIMOS Berhad (.my) |
|
5. |
YumiOhashi |
JPRS
(.jp) |
|
6. |
HiroHotta |
JPRS
(.jp) |
|
7. |
Peter
Dengate Thrush |
InternetNZ
(.nz) |
|
8. |
Chan-kiPark |
KRNIC
(.kr) |
|
9. |
SukJinHong |
KRNIC
(.kr) |
|
10. |
Ramesh
Kumar Nadarajah |
MYNIC,
MIMOS Berhad (.my) |
|
11. |
Cheah
Chiew Lan |
RajesHisHam
Pillai & Gopal |
|
12. |
JoannaTso |
TWNIC
(.tw) |
|
13. |
Ian
Chiang |
Secretariat |
Agenda
on Incorporation:
|
No. |
Subject
Matter |
|
1. |
Purpose
of Meeting |
|
2. |
Name
of Society |
|
3. |
Registered
Address |
|
4. |
Operation
of the Association |
|
5. |
Approval
of Constitution |
|
6. |
Election
of Board Members |
|
7. |
Application
to Register the Association in Malaysia |
|
8. |
Adjournment |
1. Purpose Of Meeting
1.1. Ramesh Kumar Nadarajah of
MYNIC, MIMOS Berhad was elected by the attendees to chair this meeting.
1.2. Ramesh Kumar Nadarajah of
MYNIC, MIMOS Berhad informed the attendees that this meeting was called for the
purposes of establishing a society for the following needs:
1.2.1.to establish a forum for
improved co-ordination and exchange of information, knowledge and expertise
within Asia-Pacific in relation to domain name registry issues;
1.2.2.to foster and promote
strong participation by Internet domain name related organisations in Asia-Pacific
in regional and international forums; and
1.2.3.to promote stability and
continuity in the Internet domain names systems.
1.3. Hence, it was resolved by
the attendees that a society registered under the Societies Act 1966 in
Malaysia be established for the aforementioned purposes.
1.4. It was further unanimously
decided that all the attendees will join the society so registered (hereinafter
“attendees” are referred to as the “members”).
2. Name of Society
2.1. It was further resolved by
the members that the society so registered shall be named as “PERSATUAN DOMAIN
PERINGKAT PERTAMA ASIA PASIFIK” or in the English language as “ASIA PACIFIC TOP
LEVEL DOMAIN ASSOCIATION” “(APTLD)”[hereinafter referred to as the
“Association”].
3. Logo
3.1. The members resolved that
the current logo, subject to the discussion below is to be used by the
Association at the moment.
4. Registered Address
4.1. It was unanimously agreed
that the registered address of the Association is as follows:
“6thFloor, Yee Seng Building, 15,
Jalan Raja Chulan, 50200 Kuala Lumpur.”
4.2. A copy of the letter of
authorisation issued by Messrs. Rajes Hisham Pillai & Gopal of 6thFloor,
Yee Seng Building, 15, Jalan Raja Chulan, 50200 Kuala Lumpur has been obtained for
the purposes of allowing the Association to use the said address as its
registered address.
5. Operation of the Association
5.1.It was unanimously agreed
that the operation of the Association shall be as follows:
5.1.1.except where provided in
the Constitution, the supreme authority of the Association shall be vested in
the Association in General Meetings;
5.1.2.the management of the
Association shall be vested in the Board and the instrumentalities thereof; and
5.1.3.the Board shall set up a
Secretariat to assist in the administration and day-to-day operation of the
Association.
6. Approval of Constitution
6.1. The Chair Ramesh handed the
“constitution” to attendees and went over some of the
highlights. He enlightened the purpose of today’s meeting, which is to complete
the incorporation process of item 3-1. We will register under the name of “Asia
Pacific Top Level Domain Association (APTLD)” as 7 potential members presented,
which is the minimum required under the Society Act.
6.2. By “Asia Pacific”, it
referred as Asia and Pacific.
6.3. “Logo”: Peter thought that
APTLD should have one, but doesn’t have to include in the constitution. But
legal advisor Cheah Chiew Lan replied that it is required by the law, and it is
the law to change the logo with proper process.
Resolution: we will adopt the
current logo but with revision of the current logo to change the word “Forum”
to “Association”.
6.4. The registered address will
be: “6th Floor, Yee Seng Building, 15, Jalan Raja Chulan, 50200 Kuala Lumpur”,
which is the lawyer’s address.
6.5. Operation of the
association: the authority lays on the General Meeting; the Management will
reside on the Board; and the Board will set up a secretariat to carry out the
daily operation.
6.6. The category of membership
class was reviewed and decided as the same as the past, but no details were
confirmed on “Association Member”. Peter suggested that the Board should form
an "admissions committee" which would look at all admissions issues,
including the appropriate fees for Associate members, on a case by case basis.
6.7. Discussion on the item 16-3
and 16-4, and it was decided that fixing 5,000 for item 16-3 and the same
amount for item 16-4.
It was moved by Ramesh Kumar Nadarajah of
MYNIC, MIMOS Berhad and seconded by Peter Dengate Thrush of InternetNZ that the
Constitution as circulated be adopted: Carried unanimously.
7. Election of Board Members
7.1. Yumi Ohashi, the election
officer was invited to conduct the first election of Board Members.
7.2. Ramesh Kumar Nadarajah
briefed the members on the election procedure and subsequently the election was
conducted. The results of the election of the Board Members were as follows:
|
No. |
Candidates |
Nomination |
Close
of nomination |
Votes |
Results |
||
|
Proposer |
Seconder |
Proposer |
Seconder |
||||
|
1 |
Yumi
Ohashi |
Yumi
Ohashi, JPRS |
|
|
|
8 |
Elected,
2-year
term |
|
2 |
Ramesh
Kumar Nadarajah |
Ramesh
Kumar Nadarajah, MYNIC |
|
|
|
7 |
Elected,
2-year
term |
|
3 |
Peter
Dengate Thrush |
Sue
Leader, InternetNZ |
|
|
|
6 |
Elected,
2-year
term |
|
4 |
Vincent
W.S. Chen |
Joanna,
TWNIC |
|
|
|
6 |
Elected,
2-year
term |
|
5 |
Hualin
Qian |
Leo
Yu, CNNIC |
|
|
|
5 |
Elected,
1-year
term |
|
6 |
Chan-Ki
Park |
HJ
Kwon, KRNIC |
|
|
|
5 |
Elected,
1-year
term |
|
7 |
Chris
Disspain |
Chris
Disspain, auDA |
|
|
|
4 |
Elected,
1-year
term |
|
8 |
Richard
St. Clair |
J,
William Semich, .NU Domain |
|
|
|
2 |
Elected,
1-year
term |
7.3. As approved in the
Constitution, it was further resolved that the four (4) highest polling Boards
Members are elected for a term of two (2) years and the remaining Board Members
are elected for a term of one (1) year.
7.4. As approved in the
Constitution, the election of the principal office bearers would be conducted
at the first Board Meeting.
8. Application to register the
Association in Malaysia
8.1. The Board shall be responsible
for the application of registering the Association as a registered society in
Malaysia under the Societies Act 1966.
8.2. It was further resolved that
Messrs. Rajes Hisham Pillai & Gopal be appointed as the solicitors for the
Association in applying for registration of the Association in Malaysia under
the Societies Act 1966 and be granted with the necessary authority in relation
thereto.
9.Adjournment
9.1.There being no other
business, this meeting was adjourned at 1030 as proposed by Ramesh Kumar Nadarajah
of MYNIC, MIMOS Berhad and seconded by Yumi Ohashi of JPRS.
=====
APTLD
Kuala Lumpur Meeting Agenda (provided by Secretariat)
30 May
2003 / Kuala Lumpur, Malaysia
Venue:
Board Room, Level 3, MIMOS Berhad, Technology Park Malaysia, 57000 Kuala
Lumpur, Malaysia
Chair:
Ramesh Kumar Nadarajah
09:00
- 12:00
APTLD
Members' Meeting
1.
APTLD Formalisation
2.
Secretariat Report
2.1 Financial Report
2.2 Website Redesign
12:00-14:00
Lunch
Break
14:00-15:30
Continuation
of APTLD Members' Meeting
3.
ICANN Issues
3.1 Update on ccNSO
3.2 Update on IDN
15:30-17:00
APTLD
Board Meeting
1.
Drafting of APTLD Communiqué
19:30-
Dinner
END OF
MINUTES OF THE FIRST MEMBERS MEETING OF 30 MAY 2003
************************************************************************************************
Minutes
of the Second APTLD Members Meeting, Friday 30 May 2003
Venue:
Board Room, Level 3, MIMOS Berhad, Technology Park Malaysia, 57000 Kuala
Lumpur, Malaysia
The
Chair called the meeting to order, and explained that with the formation
matters attended to in the previous meeting, the lawyers would complete
incorporation documents later in the day. Meanwhile, the meeting would continue
with the balance of the agenda. (see Annex 1)
Participants
are listed in Annex 2.
1.
Secretariat Report
-----------------
1.1. The secretariat had briefed the recent APTLD
activities and financial statement in the period of January 1 to May 30.
1.2. Peter suggested revising the
membership outreach and sponsorship procedure. It should be strategy driven
rather then budget driven, and form part of our work plan. Peter proposed that
a working group under Yumi, the Vice Chair -Membership be set up, including
Chris and Richard to work out a strategic plan for the sponsorship program.
Chan-Ki volunteered to join the work.
APTLD
Website Redesign
-----------------
1.3. The secretariat had
undertaken a revision of the website, which
members generally approved of. Ian asked for suggestions as to how it might be
improved.
1.4. Chan-Ki suggested change of
the Board members’ email address to jpg icon to prevent spammers.
1.5. Peter suggested adding a
site search function. He said he
it was important that all of the documents referred to at a meeting should be
linked from that meeting, with the meetings listed in a chronological order. It
was also important to lay out documents by topic such as " ICANN
relations", "incorporation documents", "Outreach" and
so on.
1.6. Shariya mentioned that some
internal materials should not be open to public, such as Board meeting log.
1.7. Ramesh suggested further comments by email.
1.8. Peter moved that the Secretariat's report be
accepted, and that they be thanked for their work.
2.
Update on ccNSO Issues
-----------------
2.1. Peter made a report on recent ccNSO developments.
2.2. It was noted that the ERC had published that
day a Response
to the submissions received on its 5th
Report.
2.3. Hotta thought that we should
review all the comments to ERC. Ramesh agreed and thought that it could help us
to know how ERC to respond to our comments.
2.4. Peter mentioned about
including responsibility for the cctld funding of ICANN in the scope of the
ccNSO. He thought that including funding in the ccNSO might improve its
influence on ICANN.
2.5. The meeting agreed to review
the response later in the meeting, with a view to providing further comments to
the ERC, noting we should be aware of the bylaws, which are to come out for
Montreal Meetings.
2.6. Chris mentioned that ICANN
has asked him to ask APTLD whether APTLD wish an ICANN staff to be available
for APTLD meeting. Peter replied that we had often given thought to having
ICANN representatives at our meetings. Previously, while negotiating with the
ERC it had not seemed appropriate, and in the future we should be more
concentrated on issues of AP region rather than ICANN issues. Ramesh agreed
with Peter and resolved that that replying them with thanks. Should it is
needed in the future; we will invite their participation.
3. The
morning session ended at 1200, adjourning for lunch.
-----------------
4.
Continuation of ICANN Issues
-----------------
4.1.
The afternoon session started at 1400. Prof. Qian participated remotely via
tele-conference mechanism.
4.2. Ramesh took Hotta’s
suggestion to go through one item by one item and examine whether if the ERC
has taken the comments into the draft of bylaw.
4.3. Chris mentioned that ERC has
certainly accepted APTLD’s suggestion on 66% disapproval for exemption and
IANA’s function should not be tied together with SO membership is also
accepted. On the other hand, ERC had some disagreements with some of our
comments such as prevention on Launching Group to be eligible to the ccNSO
Council election as Shariya said.
4.4. Chris said that 20 member
seats fulfilled will start the council election, however, it is likely there
are only 4 members in North America. But there’s no objection on this. It
decided to wait and see the future development.
4.5. Peter asked if the question
of Nomination Committee appointments to the Council was a "deal
breaker" Are we in the position to reject or negotiate for deferral.
4.6 Ramesh did not think it is a
deal breaker for .my. Negotiation should be continued to get a compromise.
4.7. Ramesh asked Prof. Qian
about the 3 persons appointed by Nom Com to the ccNSO Council. Prof. Qian was
not sure whether Nom Com’s nomination would be ccTLD. He thought the Council
members should be ccTLD representatives. Ramesh noted that as far as Nom Com
issues, the Nom Com is not moved yet.
4.8. Peter thought that the ERC
claimed that Nom Com appointments were crucial to the reform of ICANN were not
yet clear. At present, the idea is only accepted in the GNSO, which clearly is
a different case that the cctlds. We could defer until we see if ASO has it,
then we will have it, but GNSO is a special case.
4.9. Chris reported that the
Assistance Group had been told this was a non-negotiable item, so the Group had
worked to make sure it had appropriate influence.
4.10. kr said it could accept
Nom,. Com appointments provided they were of cctld people
4.11. .jp said they were not
happy with the concept but thought a compromise was workable. Hiro noted that
it was not the council, but the members which had the final say on PDP issues.
4.12. Chris suggested maintaining
our position about the deferral of Nom Com appointment to the Council.
4.13. Chris thought of danger of
geographical voting. It would allow 34% of one region to block the rest of the
cctlds in the world.
4.14. Peter agreed that this was
a problem. He pointed out the problem of blocking if it is 66% of members only,
where the members were not evenly spread geographically. If there were a
reasonable number of members, and they were spread reasonably evenly around the
world, he would be happy with 66%of members. Chris did not think any certain
region is in the position of voting for blocking. Peter added that if 40
members were present to start PDP this would be a reasonable safeguard.
4.15. Chris said that we might
agree 20 members to start ccNSO, but require 40 members before the ccNSO could
initiate PDP. Hotta disagreed either.
4.16. Next issue reviewed was the
eligibility of the launching group. Peter asked .tw’s position on this. Joanna
replied that it is to set the rules and know how to play around. However,
judging from the current situation, this would not be avoided. Peter suggested
stating that the LG should avoid conflict of interesting in an election.
4.17. Chris asked a need of
quorum, and Peter said that it has to see what extra safeguard the quorum
provides. Chris added that the issue of quorum is not the matter of how many
voted, but how many are present. In case of electronic vote, as long as your
e-mail is live and doesn’t bounce, you’re present.
4.18. Peter agreed that a quorum
mechanism could be used to block a PDP. Given that there would be 3 council
votes and at least one members' vote spread over about 180 days, a quorum
seemed unnecessary. Members who opposed should vote against, not allow it to
fail for want of a quorum.
4.19. Ian presented the PDP flow
chat from the old version.
4.20. Ramesh proposed further
online comments on this matter.
4.21. Peter mentioned that GAC,
.tw and APTLD and Centr requested for the clarification on the scope, and ERC
put the Matrix and revised some wording.
4.22. Regarding Launching Group,
Chris mentioned that ICANN will ask for position sometime next week, he
suggested that we better to prepare our position.
4.23. Peter concluded the
preparations: (1) ask members whether we should participate in ccNSO launch
group (2) If so, should additional APTLD person be elected by members or
appointed by Board? We could also seek position on Nom Com appointments.
4.24. Ramesh asked about the time
of ICANN asking for our position and the ccNSO bylaw, and Chris replied
sometime next week.
4.25. The Secretariat would
circulate a draft comment on the ERC response by Tuesday, 4 June
5.
Update on IDN Issues
-----------------
5.1. Hotta briefed the progress
of IDN.
5.2. Before Rio, RIC was set up,
ICANN posted “Standards for ICANN Authorization of Internationalized Domain Name
Registrations in Registries with Agreements”. The registries were
bound by this regulation. The document is aimed at confusion and launch IDN
smoothly. The discussion held by registry over a year. The document was
basically agreed by most of the committee, Verisign, .jp, and .tw.
5.3. But the way to enforcing the
registry to comply is very controversial. VeriSign argued a lot, because the
document said the registry need to follow the guideline, but Verisign insisted
that the wording be changed to “should” follow the guideline.
5.4. Andrew said consultation
with .cn, .tw and affiliates is in situation to launch IDN, should plans to
finish the guideline 10 days from today. Andrew thought if .cn, .tw and
affiliats follow the guideline, VeriSign will follow, and that’s the strategy.
5.5. Peter asked about the
prevention on members to do what they want to do. Hotta replied no because the
guideline is basically agreed by all.
6.
Conclusion of Discussion on ICANN issues
-----------------
6.1. Ramesh concluded discussion
on ICANN issues. He proposed to set schedule for NetMeeting for discussing the
ccNSO bylaw which is supposed to come out before Montreal Meetings, drafting
statement and participating the Launching Group.
6.2. Peter asked about next APTLD
meeting. Ramesh said to put the related meeting in Busan in our list. The date
of next meeting will be circulated by the Secretariat.
7. End
of Members’ Meeting
-----------------
The Members’ Meeting was
adjourned 15:25
=====
APTLD
Kuala Lumpur Meeting Agenda (provided by Secretariat)
30 May
2003 / Kuala Lumpur, Malaysia
Venue:
Board Room, Level 3, MIMOS Berhad, Technology Park Malaysia, 57000 Kuala
Lumpur, Malaysia
Chair:
Ramesh Kumar Nadarajah
09:00
- 12:00
APTLD
Members' Meeting
1.
APTLD Formalisation
2.
Secretariat Report
2.1 Financial Report
2.2 Website Redesign
12:00-14:00
Lunch
Break
14:00-15:30
Continuation
of APTLD Members' Meeting
3.
ICANN Issues
3.1 Update on ccNSO
3.2 Update on IDN
15:30-17:00
APTLD
Board Meeting
1.
Drafting of APTLD Communiqué
19:30-
Dinner
=====
List
of Participants
Ramesh
Kumar Nadarajah / .my: Chair of the meeting
Joanna
Tso/.tw; Secretariat
Ian Chiang/.tw;
Secretariat
Chris
Disspain / .au
Hiro
Hotta / .jp
Yumi
Ohashi / .jp
Chan-ki
Park / .kr
Suk-Jin
Hong / .kr
Shariya
Haniz Zulkifli / .my
Richard
St. Clair / .nu
Peter
Dengate Thrush / .nz
Cheah
Chiew Lan / Rajes HisHam Pillai & Gopal
Craig Ng
/ Maddocks
END OF
MINUTES OF THE SECOND MEMBERS MEETING OF 30 MAY 2003
************************************************************************