APTLD
Wellington Board Meeting Minutes
23 November 2003
Wellington, New Zealand
Venue: Ground Floor,
E-Vision, Wellington, New Zealand
Chair: Peter Dengate Thrush
Attended by: Chan-Ki Park, Chris
Disspain, Richard St Clair, Shariya Haniz Zulfikli, Vincent WS Chen, and Yumi
Ohashi
Observed by: Edmon Chung,
Hiro Hotta, Jeff Yeh, Parkpoom Tripatana, Phisit Siprasatthong, Stafford Guest,
and Yung-Jin Suh
Secretariat: Joanna Tso, Ian
Chiang and Ching Chiao
1. Meeting called to
order at 16:54
2. Review of Previous Board Meeting Minutes
2.1 Busan Board Meeting
Peter moved to adopt the
meeting minutes, with no objection, the minutes is adopted as true record of
the meeting.
2.2 Carthage Ad-hoc
Board Meeting
Peter noted that the
Carthage ad-hoc meeting was to call board’s attention to the meeting and noted
the ad-hoc meeting minutes. Unanimous approved and noted the ad-hoc meeting minutes.
3. Resolutions
3.1 CENTR Observership
Application
The board resolved to
admit CENTR as an APTLD observer and welcame them. The resolution was moved by
the Chair, and seconded by Taiwan, the resolution was carried unanimously.
3.2 .tk Membership
Application
Yumi moved to ordinary
membership application by .tk be approved. Seconded by .nu. Motion carried
unanimously.
3.3 Secretariat Report
Chan-ki as Treasure
moved to accept Secretariat’s financial report presented. Motion seconded by
Shariya. Motion carried unanimously.
3.4 Committees and Work
Groups
The chair moved the following Committee and WG be in operation for 2004:
＊Membership/Sponsorship
Committee
Chair: Yumi Ohashi
Members: Chris Disspain, Chan-ki Park,
and Richard St. Clair
Mailing List: mem-con@aptld.org
＊ICANN
Relations Committee
Chair: Peter Dengate Thrush
Member: Chris Disspain and Shariya Haniz Zulkifli
＊Technical
Committee
Chair: Prof. Kanchana Kanchanasut
Members: Chris Disspain, Yumi Ohashi,
Hiro Hotta, Chan-ki Park and each member ccTLD’s technical experts
Mailing list: tech-com@aptld.org
＊Constitutional
Committee
Chair: Peter Dengate Thrush
Members: Shariya Haniz Zulkifli, Stafford Guest
Mailing List: con-com@aptld.org
＊Meeting
Committee
Chair: Peter Dengate Thrush
Members: Chris Disspain
Mailing List: meet-com@aptld.org
＊Audit
Committee
Chair: Chan-ki Park
Members: [To be advised]
Motion carried unanimously. The Board required
the charters and mailing list of the committees be updated by the end of
December.
4. Strategic Plans for 2004
4.1 Meeting
and Events schedule
4.1.1
Secretariat Appointment schedule
Moved to adopt the schedule as
below, and motion carried unanimously.
|
1.
|
Draft Job Description of
Secretariat Requirement |
By end of April |
|
2.
|
Approval of Secretariat
Requirement |
By end of May |
|
3.
|
Call for proposal to operate
APTLD Secretariat |
1st July ~ 31st August/2004 |
|
4.
|
Assemble proposals and send
to Board for confirmation on Candidates’ Qualification |
10th September |
|
5.
|
Announce the list of
Candidates for member’s reference |
13th ~ 17th September |
|
6.
|
Voting bullet sent to Board
Members |
20th September |
|
7.
|
Voting period |
20th ~ 24th September |
|
8.
|
Voting result approval |
27th ~ 30th September |
|
9.
|
Voting result announcement |
1st October |
|
10.
|
If a tie occurred, a 2nd
voting |
4th ~ 8th October |
|
11.
|
2nd voting result
approval and announcement |
11th ~ 15th October |
|
12.
|
Transfer secretariat Operation
to newly elected Secretariat |
18 October ~ 31 December |
4.1.2 Board election schedule
Moved to adopt the Board election schedule:
|
1.
|
Call for voting
representative of each ccTLD member |
1st December, 2003 |
|
2.
|
Confirmation on voting
representative of each ccTLD member |
9th Jan, 2004 |
|
3.
|
Call for Candidates nominated
by voting representative of each ccTLD member |
9th – 16th Jan |
|
4.
|
Confirmation on Candidates’
Qualification |
16th – 19th Jan |
|
5.
|
Announce the list of
Candidates |
20th |
|
6.
|
Voting bullet sent to voting
representative of each ccTLD member |
27th Jan |
|
7.
|
Voting period |
27th – 3rd Feb |
|
8.
|
Voting result approval |
4th – 6th Feb |
|
9.
|
Voting result announcement |
9th Feb |
|
10.
|
If a tie occurred, a 2nd
voting |
10th – 13th Feb |
|
11.
|
2nd voting result approval
and announcement |
16th – 18th Feb |
Motion carried unanimously. The
Chair moved to appoint Peter Macaulay and Hiro Hotta as the Scrutiny for the
2004 Board election. Motion carried unanimously.
4.1.3 Meeting schedule for 2004
Moved to adopt the Meeting schedule for 2004 as follow:
＊26 February – KL, Malaysia
＊18 July – KL, Malaysia
＊Between 4-6 November – Perth, Australia.
Motion carried unanimously.
4.1.4 Membership Committee Activity for 2004
Moved to approve the Membership
Committee activity for 2004 as below, proposed by the Membership Committee.
Motion carried unanimously.
|
Time |
Event |
Action |
By |
|
Feb 2004 |
AGM (APRICOT) |
Promote thru Website, postal
mail, etc. – to become known |
MemCom & Sec |
|
|
|
Cooperate with APRICOT, APNIC… For joint workshops… |
MemCom & others |
|
|
|
Contact individually to known
TLDs |
Anyone |
|
|
|
Progress sponsorship (ki, vn,
ws and mn) |
Sec & MemCom |
|
Jul 2004 |
Meeting (ICANN) |
Promote thru Website, postal
mail, etc. – to add sponsorship target |
MemCom & Sec |
|
|
|
Study possibility of applying
to other fellowship programs |
MY & MemCom |
|
|
|
(AP educational session) |
TechCom or others |
|
Nov 2004 |
Meeting |
Workshop |
TecCom or others |
|
|
|
Sponsorship target PI |
MemCom & Sec |
4.1.5 Resolved to consider the
question of alternate Board Member at our next AGM.
4.2 Financial Plan
The Chair moved that the Board
adopt the financial on the page 24 with the following additional points:
-20,000 set aside for
sponsorship in 2003 to be carried forward to the year 2004
-Additional sum of 20,000 to be allocated in 2004 for the Sponsorship Program.
-10,000 for the technical workshop in conjunction with APRICOT in February 2004
and APTLD Perth Meeting in Australia in November.
Motion seconded by Chris. Motion carried unanimously.
5. Appreciations to Local Host
Shariya moved to thank the
InternetNZ for hosting a wonderful meeting and the hospitality extended to all
members. The Board seconded by clapping hands.
6. Meeting adjourned at 1730