APTLD Board On-line Meeting Agenda
11 February 2004
|
Chair:
Peter Dengate Thrush Agenda:
1.
Approval of the
Wellington Meeting Minutes 2.
Finalising
the upcoming KL AGM agendas 3.
Review
on each committee report or charter 1)
Meeting
Committee 2)
Constitutional
Committee 3)
Membership
Committee 4. Discussion on ccTld AdCom |
|
Reference: 1.
Approval of the
Wellington Meeting Minutes n
APTLD
Wellington Members’ Meeting: http://www.aptld.org/meeting/2003/Meeting_minutes_APTLD_Wellington_Member_meeting.htm n
APTLD
Wellington Board Meeting: http://www.aptld.org/meeting/2003/Meeting_minutes_APTLD_Wellington_Board_Meeting.htm |
|
2.
Finalising
the upcoming KL AGM agendas http://www.aptld.org/file/APTLD_AGM_Agenda.htm |
|
3.
Review
on each committee report or charter 1)
Meeting
Committee n
Approval
of the Charter of Meeting Committee: "The MC will prepare a set of
requirements and timelines for the hosting of the regular meetings of APTLD,
including a "Guidelines package for hosts ". n
PDT
to report on progress in preparing meeting timeline, with draft as below: ===== DRAFT 1.
Request
from Board to members ( others?) to host meeting is published. (the board
should attempt to agree the dates of meetings, taking into account events
such as APRICOT, ICANN, WSIS, etc
at last 12 months in advance of any meeting. The location of the AGM
is dependent on APRICOT) 2.
+
3 months: Board should close and review offers. 3.
+
6 months: after receiving recommendations from MC and any debate (online)
Board should announce venue and appoint local hosts as responsible for the
meeting. (With that should come the "Guideline for Hosting APTLD
Meetings" package, which we need to prepare) 4.
+
9 months: The host should report against criteria in the Guideline - hotels
booked, catering arrangements, internet access arrangements, budget etc.
Board receives the report and gives final go ahead for the meeting.
Registrations commence then or shortly after. 5.
+
11 months: Final board meeting before Meeting - final updates, numbers
attending, arrangements with co-meeting hosts (APCAUSE, APNIC, etc) if any
discussed. 6. + 12 months: Meeting begins. 7. + 15 months: Final reporting
from host to board against Budget. ===== n
Chris
Disspain to be appointed Chair of this Committee |
|
2)
Constitutional
Committee n
Charter
to be approved as: "The Constitution Committee will monitor issues
arising out the Constitution, preparing amendments as required for
consideration at Annual General Meetings of APTLD, and arranging formal
recordal of any resulting changes. The Committee will also maintain and
update as directed by the Board those resolutions of the Board which, because
of their significance, are designated as "Bylaws". n
The
committee is looking at collating existing board resolutions on such matters
as the conduct of elections, membership processes, sponsorship processes and
preserving them in a set of bylaws. The constitution is being looked at to
see where amendment might be required, such as the requirement to elect
officers at the AGM ( not before it by online process) and to that we can add
today's point about proxxies for board members. n
Shariya
Zulkifi to be appointed Chair of this committee. n
NB
As the constitution presently requires the board to be elected at the AGM, it
is proposed to give formal notice of a motion to elect those
"elected" by the online voting process just completed immediately
after this call - to meet the 14 day notice period required of AGM
resolutions. |
|
3)
Membership
Committee ===== 10 February 2004 Yumi Ohashi DRAFT: Membership/Sponsorship Committee Report 1. Membership Status 23 Nov. 2003 .tk approved 09 Dec. 2003 .jo approved 13 Jan. 2003 .nf approved
04 Feb. 2003 .lk approved (.info pending) 2. Sponsorship Status >
.mn
plans to apply for 2005 meeting >
Opportunity
at July and November meetings for 2004 "
Propose
to distribute additional handouts: Secretariat and the Membership/Sponsorship
Committee work on drafting >
Pacific
candidate for November meeting "
Volunteer
contact person in the Board needed 3. Others Aug. 2003 >
Proposed
Workshop and handed over to Technical Committee Fall 2003 >
Fixed
Sponsorship Guideline, Sponsorship Application Form, and Membership
Application Form >
Defined
Observership and hand over to Constitution Committee Nov. 2003 >
Rough
plan for 2004 approved by the Board Dec. 2003 >
APTLD
webpages revision + Menu at the top page + About APTLD + Sponsorship etc. >
Introduced
APTLD at intERLab (handouts) 4. Future works >
Draft
Sponsorship pamphlet >
Draft
DNS introduction material to be posted in the website as a tool for promotion
to potential members >
Put
APTLD introduction onto About APTLD page as a general tool for promotion >
Study
feasibility of applying to InfoDev >
Find
channel in the Pacific area 5. Request >
Hand
over the future contact point with APNIC to Secretariat and/or Meeting
Committee ===== |