APTLD Board On-line Meeting Logs
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Joanna Tso |
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Good Morning,
Chris and Chanki |
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Chris Disspain |
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Hi |
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hello |
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Ian Chiang |
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Hi |
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Joanna Tso |
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Hi Shariya |
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Ian Chiang |
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today's agenda
is on the white board for your reference |
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Chris Disspain |
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we are waiting for PDT and who
else? |
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SHZ, .my |
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hi everyone. |
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Ian Chiang |
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prof. Qian
might join us later |
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Ian Chiang |
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Richard is the
same as Prof. Qian |
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Chris Disspain |
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PDT is just trying
to connect |
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Chris Disspain |
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greetings
peter |
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Peter Dengate Thrush |
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Hi sorry I am
late Have you started? |
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Ian Chiang |
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Hi Peter |
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Chris Disspain |
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waiting for
illustrious chair |
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Ian Chiang |
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The agenda
items include: 1. Preparation
of July meetings 1.1 ccTLD
Meeting 1.2 ccNSO
meeting 1.3 APTLD
Meeting 2. The
Auditing of APTLD Budget 3. ccNSO
Matters 3.1 ICANN
Bylaw Amendment 3.2 AP
Nominations for ccNSO Election 4. APTLD
Endorsement of the dot Asia Proposal |
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Peter Dengate Thrush |
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Well, lets
start with the July meetings - we have this difficult balance of ccnso and cctld meetings to
deal with thoughts? |
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Chiao Ching |
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hi peter, in the ICANN meeting
website, we now only see ccNSO meeting, no ccTLD meeting.... |
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Peter Dengate Thrush |
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Yes - thats because the cctld meeting is not an "ICANN" meeting, but,
as always, held at the same time..... |
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Ian Chiang |
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will we have this time at KL? |
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Joanna Tso |
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I think ccNSO
meeting will be fine, and GNSO is supporting the secretarial works, right? so the worry is ccTLD meeting, do APTLD support having a
separate ccTLD meeting and what's APTLD's role in this. |
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Chris Disspain |
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that's right
Joanna |
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Chris Disspain |
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do the aptld
members want a cctld meeting in KL? |
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SHZ, .my |
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We would need
to pose this qn to our members. There will also be
an APTLD meeting. |
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Chris Disspain |
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yes |
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Chris Disspain |
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apTLD meeting is scheduled for 18th |
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Joanna Tso |
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probably not a
good idea to suggest not have one, because even some APTLD members are not
ccNSO members yet |
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Chris Disspain |
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ccNSO meeting
for 19th |
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Peter Dengate Thrush |
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I think we do
want to have 2 meetings - until the ccnso has a
majority (or many more) members than now. We don't want to force a break
between the members and the "rest" mostly |
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Chris Disspain |
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i agree Peter |
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Yumi Ohashi |
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Agree with
Peter. I worry about segmentation. |
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Chris Disspain |
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is there a mechanism for organising a cctld meeting? |
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SHZ, .my |
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Which means
there are 3 possible meetings in July for AP members -- ccNSO, ccTLD and
APTLD |
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Chris Disspain |
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a committee? |
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Chris Disspain |
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the adcom? |
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Peter Dengate Thrush |
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I think once
we have 2 meetings only a few more times, people will start to wonder why...
and it will sort itself out Until then, cctlds in
Rome wanted a meeting separate from the SO meeting, |
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Chiao Ching |
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an idea on
this is that since gnso will support ccnso secretariat work, so aptld
as the regional org. will call for a cctld meeting
to continue the "tradition" |
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Peter Dengate Thrush |
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A committee ?-
yes Either the old adcom or a new one - much the
same to me - its the europeans who might want to
call it something else |
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Joanna Tso |
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this sounds a
good idea |
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Yumi Ohashi |
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using previous adcom
structure with european rep is nice. |
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Chris Disspain |
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who will pay for the meetng? |
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Peter Dengate Thrush |
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gnso - no - there is nor suggestion
the gnso is or will support the ccnso
- actually thats another whole topic.....come back
to it |
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Chiao Ching |
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understood |
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Chris Disspain |
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if there is to
be a cctld meeting in KL someone will have to provide
secretariat services at the meeting |
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Chris Disspain |
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someone will
have to organise prior to meeting |
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Chris Disspain |
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and there will
be a $ to be covered |
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Peter Dengate Thrush |
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pay - previously funded by
attendees( a little) and contributions to the cctld
constituency (mostly) with some countries regularly putting in US$5000. Now,
without a secretariat etc, no one is funding anything |
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Chris Disspain |
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is there any $
in the bank of cctld |
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Peter Dengate Thrush |
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There 's no cctld money left the last was spent in |
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Chris Disspain |
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so who would be responsible to organisng meeting and ensuring enough $ collected to
cover cost? |
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Chris Disspain |
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is that a role for apTLD? |
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Peter Dengate Thrush |
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I don't think
money will be a problem. The euros will fund at least their share of a meeting.
Why don't we log this a question, and move on? |
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Chris Disspain |
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ok |
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Peter Dengate Thrush |
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Sorry about
spelling!! |
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Ian Chiang |
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if we will a ccTLD meeting at KL
(two days meeting), then we have re-schedule our APTLD meeting on 16th July. |
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Chris Disspain |
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move on to..? |
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Peter Dengate Thrush |
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I suggest we ! re-appoint me as one delegate to whichever committee
the euros are happy with (adcom/new) and 2 appoint
Joanna/ian as alternate, and we approach them to
see what they want |
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Chris Disspain |
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good idea |
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Yumi Ohashi |
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agree. thank
you, peter. |
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Chiao Ching |
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sounds good |
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Joanna Tso |
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happy to be of service :-) |
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Ian Chiang |
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me too |
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Peter Dengate Thrush |
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Next. is it fair to ask aptld secretariat
to do most of the admin work for the ccnso meeting?
in conjunction with ICANN staff? |
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Chris Disspain |
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what sort of admin work do you
mean? |
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SHZ, .my |
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Has there been
any discussion on a separate Sec for ccnso? |
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Chris Disspain |
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Shariya - no.
Will be discussed in KL |
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Chris Disspain |
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ICANN staff
are organising the room, web cast, coffee breaks
etc |
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Chris Disspain |
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for ccNSO
meeting |
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Peter Dengate Thrush |
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I mean
supporting the meeting - getting papers from speakers, running projectors,
posting minutes, taking money at the door, issuing badges, ensuring coffee is
available. etc etc I know
the ICANN staff will do a little , but not this.... |
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Chris Disspain |
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OK |
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Joanna Tso |
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my thought is that gnso supports the secretariat work for ccnso this time in KL, and the newly elected ccnso council will discuss about future ccnso secretariat. APTLD can focus on cctld
because it has no money and no secretariat |
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Chris Disspain |
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There seems to
be some confusion about the role of gnso |
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Chris Disspain |
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the gnso is not supporting ccnso in
any way |
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Joanna Tso |
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but of course, speaking as the aptld secretariat, we can support all, ccnso, cctld and aptld. it will be exciting |
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Chris Disspain |
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except that
Glen has agreed to run the ccNSo elections |
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Joanna Tso |
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aren't they temporary supporting ccnso for the KL meeting? |
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Joanna Tso |
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oh, sorry, i
got it wrong then. |
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Chris Disspain |
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My
understanding is that support for all room matters and coffee and equipment
etc will be provided by ICANN |
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Peter Dengate Thrush |
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Agreed Chris -
it has few staff and she's pretty busy already! Thanks Joanna - what can we
do to help - and does that mean a formal additional payment to APTLD
secretariat? I would support that, as this is clearly extra work, outside our
budget. |
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Chris Disspain |
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They will also
provide web cast facilities and scribes on 19th |
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Joanna Tso |
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well, then, it
will be exciting for aptld secretariat to handle everything
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Chris Disspain |
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But other than
that, support from apTLD secretariat will be most
welcome |
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Joanna Tso |
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doing the work
is no problem, the major issue is the cost for cctld
meeting, since the room for ccnso will be provided
by icann |
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Peter Dengate Thrush |
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I suppose I
had in mind the secretariat going into specialist "meeting support
mode" for 3 meetings: aptld, ccnso,. then
cctld...... we'd be pretty good at it by then!
Leave the costs issue for us to raise on the new
committee? |
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Chris Disspain |
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cost - agree -
cctld committee |
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Peter Dengate Thrush |
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I think APTLD
could vote additional funds to the sec. for the ccnso
meeting, and ask the new committee for funds to support cctld
meeting ? |
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Chris Disspain |
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so far then we
agree that aptld secretariat will provide services
for aptld and ccnso
meetings |
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Peter Dengate Thrush |
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who did we
lose |
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SHZ, .my |
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Let me try to
find out what the cost would be here in KL |
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Peter Dengate Thrush |
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Thanks shariya |
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Peter Dengate Thrush |
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Can we move
on? |
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Joanna Tso |
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ching left, maybe just connection
problem, he's attending outside of TWNIC office, all of us (TWNIC) are |
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SHZ, .my |
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Let me also
explore possible sponsorship |
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Joanna Tso |
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did we also agree to provide
service to cctld meeting? |
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Peter Dengate Thrush |
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I think we are
happy that aptld will (1) host its
own meeting, as usual, (2) will fund
the sec. to support the ccnso meeting, and (3) will support the cctld meeting
if finance can be arranged. Joanna and I will join with others on aptld adcom list to see about
finance and come back to you all... |
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Chris Disspain |
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sounds good to
me |
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sounds good |
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Peter Dengate Thrush |
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If thats ok, we need within a week
or three to get some idea what extra funding is necessary to compensate the
sec. for additional work in hosting ccnso meeting.
I suggest the sec discusses with Shariya and ICANN staff as to what's
required, and liaises with Chris as to what the SO wants....? |
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SHZ, .my |
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OK |
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Joanna Tso |
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okay |
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Ian Chiang |
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ok |
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Peter Dengate Thrush |
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...the same
information will be very similar to what will be required for the cctld meeting, except that this time, we will be looking
for contributions from all the cctlds.....? |
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Peter Dengate Thrush |
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If thats ok, can we move to the
question of the audit - Chanki can you explain the choices? Joanna? |
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Joanna Tso |
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there are 2
options proposed |
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am i still on |
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Ian Chiang |
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yes |
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Joanna Tso |
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I've
negotiated a total of USD3500 for KPMG to audit aptld
finance for 2003 and 2004, the options are that we go ahead and hire KPMG, or
we give up the auditing totally. actually, option 3
will be we hire KPMG for 2004, and give up 2003, but I will have to ask KPMG
how much they will require for just 2004 auditing. |
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Joanna Tso |
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for one auditing,
KPMG had quoted me USD2000 previously when I ask for 2003 auditing only |
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Joanna Tso |
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Shariya,
what's your view from the constitution aspect? |
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the
constitution seems fine with our current states |
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SHZ, .my |
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It should be
OK. The auditor needs to be approved by members at the next meeting. |
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it says 19.1 At least
once in every year the accounts of the Association shall be examined and the
correctness of the receipts and payments account and the balance sheet,
ascertained by a properly qualified Auditor, who shall prepare a report for
the upcoming Annual General Meeting on the correctness thereof. 19.2The
Auditor shall be appointed at the Annual General Meeting and shall hold
office for the ensuing year and shall be eligible for re-appointment. |
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SHZ, .my |
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The
requirement is for 2004 accounts, not 2003 as legally we were not formed in
2003 |
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I don't
disagree on having a certified auditor, and I know that this certified
auditor will lesson the risk of secretariats. However, the volume of money we
handle is so small. For example, last year our income was about $55,000. And
we had only 11 transactions total around $23,000. I think this is manageable
size internally. What's other's opinions? |
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Peter Dengate Thrush |
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I tend to
think the staff deserve the protection of a full
audit, which is also good international practice, and we have the money in
the budget. Also, the members are entitled to security as to whats happened to their money. The constitution wasn't in
place for 2003, but I think we go ahead and treat it to a full audit. I know
it seems expensive, given our size, but.....better to do it |
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Chris Disspain |
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Agree with
Peter |
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Yumi Ohashi |
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I think we
should hire auditor to of course to protect the sec, and also to ensure
transparency and soundness of account. |
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spending 7% of our income? |
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SHZ, .my |
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If its a qn of cost, would board
want me to ask for KL quotations? It might be a bit cheaper...And it would be
in Ringgit, not USD |
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If you all
agree hiring the audit, it's fine with me |
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Chris Disspain |
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I suspect we
could get a proper audit done for less than KPMG |
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Chris Disspain |
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it seems to me
it does not need to be a top tier accounts firm |
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Chris Disspain |
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a good malaysian firm would be fine |
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I think the
sec and the audit has to be close... |
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Peter Dengate Thrush |
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I find that
the first cost is more expensive - one they have done it and know us and how
small we are, it might get cheaper. I'd be ok with other quotes, but it needs
to be at best practice standard. Doesn't it need to be in |
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Joanna Tso |
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the aptld
account is a USD account, and for local banking reason, it contains lots of
currency transfer back and forth between USD, NT$ and other currency where we
have meeting, so it's better to have local |
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Chris Disspain |
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If the audit
is only for our purposes then it can be in |
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Chris Disspain |
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BUT |
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Chris Disspain |
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I suggest we
check in Malaysian to see whether under our constitution the term auditor is
defined |
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SHZ, .my |
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Its not
defined |
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Chris Disspain |
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so it can be an n on-Malaysian
firm? |
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Joanna Tso |
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I can seek
whether there are another less expensive
international branch auditor. But the secretariat moves, nevertheless, local
auditing should be better option |
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sounds good |
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Peter Dengate Thrush |
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OK - lets vote to spend the 3500 on audits for two years....
all in favour? |
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Yumi Ohashi |
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yes |
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Chris Disspain |
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yes |
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SHZ, .my |
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Yes |
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Joanna Tso |
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yes on behalf
of Vincent (he told me yesterday) |
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Peter Dengate Thrush |
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ok carried. |
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Peter Dengate Thrush |
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The next issue
is the ccNSO. First, I think everyone knows the bylaws are amended, which
should take out many of the more serious worries. If anyone has questions
about them, I'm happy to take now, or better, off line. |
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Peter Dengate Thrush |
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We have 8
members so far from AP region, with indications they will join from .ph, .th.
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Peter Dengate Thrush |
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The issue for
us is the possible councilors from the AP region. ccnso members in each region gets to elect 3 reps.
I am not going to stand for the Council, as I have done 3 years or so on adcom. Happy to stay working for APTLD, and will probably
stand for one of the board seats the Council will elect later in the year. |
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Peter Dengate Thrush |
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we seem to have lost chris and shariya? |
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Ian Chiang |
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Shariya is on |
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Ian Chiang |
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but not Chirs |
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Ian Chiang |
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typo-Chris |
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Peter Dengate Thrush |
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well, now we can talk about him
:-)) |
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Yumi Ohashi |
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I am not sure
if it is appropriate to discuss nominating someone from APTLD, but we can
discuss general requirements for the candidates. In my opinion, the preferable
candidate have good knowledge about the purpose,
role and architecture about ccNSO, and about ccTLD community. So someone
already working well within the ccTLD community is better choice, in general. |
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Chris Disspain |
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sorry -
dropped out after i asked if it ia
appropriate for aptld to have a position on ccnso nominations to council |
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Chris Disspain |
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has anyone responded? |
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Yumi Ohashi |
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I am not sure
if it is appropriate to discuss nominating someone from APTLD since there are
some ccNSO mems from AP region who are still not
APTLD members, but we can discuss general requirements for the candidates. In
my opinion, the preferable candidate have good
knowledge about the purpose, role and architecture about ccNSO, and about
ccTLD community. So someone already working well within the ccTLD community
is better choice, in general. |
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Peter Dengate Thrush |
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I think we can
talk about, as Yumi says. It would be good to have people on the council
familiar with the AP issues, which seems to me to include ( without excluding
anyone), people like Chris and Hiro, who have been
on the Assistance and Launching groups...who are some other people who might
be good for AP region? APTLD is likely to play quite a role in future, with ccnso.... |
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Chris Disspain |
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I agree that
we can discuss |
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Chris Disspain |
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are we seeking an
outcome/resolution/decision or just a general discussion? |
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SHZ, .my |
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Will this
issue be raised on the members list for their input? |
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Peter Dengate Thrush |
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General
discussion only I think we need to realise that
nominations are about to open, and to see if there's anything that is good
for, or affects APTLD. Yes, happy to have on members list also... |
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Yumi Ohashi |
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how about just make the minutes
open and say that APTLD board prefers the above-mentioned qualification...? |
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Chris Disspain |
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nominations are already open... |
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Chris Disspain |
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good idea Yumi.. |
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Chris Disspain |
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so what do we
think those 'qualifications' might be |
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Peter Dengate Thrush |
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For example, we
might think it suitable to try and get reps from the Pacific, the Asian and
the Middle Eastern part of our region? or are there
more important qual's than geography... |
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Chris Disspain |
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Peter - given
the small numbers at the moment, attempting to split our region into smaller
regions might not be a good thing |
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Chris Disspain |
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the key at the
moment is, in my opinion, candidates who can contribute and have familiarity
with ap issues and can thus represent the region |
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Yumi Ohashi |
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we should not hold geographical
qualification within AP so far, still too few members... then qualificaitis: familiarity, expertise, time and energy to
contribute? |
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SHZ, .my |
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Agree with
Chris and Yumi. Should try to avoid segmentation |
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Peter Dengate Thrush |
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agree. with you three....i |
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Chris Disspain |
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I think before
this discussion goes too much further, I should declare that I intend to
stand for the council assuming i can find a members
to nominate me and another to second me |
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Peter Dengate Thrush |
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I think thats a possibility....:-)
Thanks for the declaration. Anyone else...? |
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Yumi Ohashi |
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JP is
nominating Hotta, as we think he meets the
requirements. |
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Peter Dengate Thrush |
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Thanks - good ! |
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Chris Disspain |
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Yumi - .au
would be happy to second Hotta San |
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Yumi Ohashi |
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thank you chris!
JP will second you as well! |
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Chris Disspain |
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This is in
danger of turning into a 'mutual appreciation society' ;-) |
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Peter Dengate Thrush |
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Good to see co-operation!
Not sure there's much more to be said, now.. Lets see how it develops and come back to it as the
election develops. There will eventually be a candidate's statement prepared, Perhaps we can host a Q and A session with the
candidates... |
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Chris Disspain |
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good idea
Peter |
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Yumi Ohashi |
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Agreed. |
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SHZ, .my |
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This should
all be included in the email to members. Best to start asap.
Could the Sec draft it and when can it be sent out? |
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Ian Chiang |
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sure will do
so asap |
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Peter Dengate Thrush |
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Thanks Ian -
Can we move on to the dot |
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Peter Dengate Thrush |
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sorry "piece"and "we"....old funny keyboard...
mutter mutter |
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Chris Disspain |
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have any ap
members posted individual support? |
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Peter Dengate Thrush |
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So far, I know
.nu has, based on the idn issues |
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SHZ, .my |
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Che Hoo
has emailed a few points to me to pass on to Board. I was particularly keen
on development projects support by them for APTLD |
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Peter Dengate Thrush |
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Any objection
if APTLD says something supportive? It has to be done today, perhaps if Che Hoo's points were shared
Shariya...? can you cut and paste? |
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Ian Chiang |
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list of
support letters are on the white board now |
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Yumi Ohashi |
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JP is also
posting simple support statement this afternoon. From APTLD point of view, we
can mobilize this DotAsia to promote outreach and other projects. |
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Chris Disspain |
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happy to agree |
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SHZ, .my |
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His points
were -- - Clear synergy between DotAsia and APTLD, especially on development
side: - Outreach to recruit new APTLD members (we have done that for MO, ID,
IR and IN and we'll continue to do that) - Potential financial aid to APTLD -
Training and technical knowledge sharing - No capital liability from APTLD -
One initial board seat still open for founding members (from AP groups) -
Looking for LOI only at this time (formal membership agreement will be
created upon delegation of .Asia from ICANN) |
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Peter Dengate Thrush |
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Seems ok I
have to say I am very skeptical it will be granted, but see no harm in showing
support. How do they feel? |
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.kr has no
objection aptld saying something supportive... |
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Chris Disspain |
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ditto .au |
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Peter Dengate Thrush |
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OK then. I'll
try and get something done - but its later here than where you all are.... |
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Peter Dengate Thrush |
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I have a
couple of items of general biz Sponsorship mostly - does anyone have anything
they want to discuss? |
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Chris Disspain |
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November
meeting |
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Peter Dengate Thrush |
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anything else - Ian? Joanna? |
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Ian Chiang |
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no |
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Yumi Ohashi |
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Current
status: We have IR, IN, LA, ID - still approaching, waiting for reply. we need to remind them Looking at their lack of response,
I am getting skeptical about having any workshop as APTLD in KL in July.
(whole ccTLD workshop is of course still a possibility) Also, APNIC is asking
us whether we send tutor to APNIC training to be held in |
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Yumi Ohashi |
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Of course we
can invite those candidates if technical committee comes up with any good
topic. |
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Yumi Ohashi |
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Anyway, will
report to the board in more sort-out way later via email. |
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Peter Dengate Thrush |
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Many thanks Yumi I suppose we are linking sponsorship a lot
with technical training. Its how we hope to attract
new members.... Do we have anyone from tech committee able to comment on
preparation for KL? |
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Ian Chiang |
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Sec has also
email John H'ng from APNIC regarding our november tech ws |
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Chris Disspain |
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what does he say Ian? |
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Ian Chiang |
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there's no
specific answer from him regarding the november
tech ws |
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Chris Disspain |
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I am trying to
organise |
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Peter Dengate Thrush |
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KL would be
good, as so many additional people will be about for ICANN. We don't want to
let that get away.... |
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Chris Disspain |
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Sponsorship -
agree with Peter re KL and |
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Peter Dengate Thrush |
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Can someone
remind me what we agreed about tech committee? I think we were looking to
strengthen it - less lawyers ( sadly) and some real pony tails |
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Chris Disspain |
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sounds right
by my recollection |
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Peter Dengate Thrush |
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As far as |
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Chris Disspain |
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Yes - that
rings a bell |
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Peter Dengate Thrush |
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Chris - any
comments about |
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Chris Disspain |
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Only that I
need to know very soon whether to book 1 day or 2 days for the tech training
as well as the 1 day for aptld meetings |
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Chris Disspain |
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as far as i
know it has not yet been decided if there will be any tech meeting in |
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It's not
decided yet, as far as I recall |
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Can we discuss
this over the email? |
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Ian Chiang |
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but the budget
is already allocated for the |
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Yumi Ohashi |
|
from the membership com point of
view, i do not think we need separate workshop in |
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Chris Disspain |
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Chanki - yes |
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Yumi Ohashi |
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i know it is sad thing... |
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Chris Disspain |
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Yumi - if we
are going to have some good tech workshops in KL then i
don't think we need to in |
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Peter Dengate Thrush |
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I'd rather
concentrate tech training for KL - even though thats going to be busy. |
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Yumi Ohashi |
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chris - that is true, but we the
tech com has not come up with agenda. |
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Chris Disspain |
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but we can
always put something together at short notice if there is a need because we
have sponsored cctlds coming |
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Chris Disspain |
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Peter - agree |
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Peter Dengate Thrush |
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What about
also encouraging tech-com, as well? |
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Chris Disspain |
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Peter - agree |
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Chris Disspain |
|
in my view we
need to have an active aptld board member who is a
techie to take control of tech-com |
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Chris Disspain |
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I think it is
possible that Prof Kanchana is too busy to push
this along |
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Peter Dengate Thrush |
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Well, we have
a chair of Tech (Kanchana ), but she's not on the board. How can the board help
her? For example, who are other members of tech? |
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Ian Chiang |
|
|
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Yumi Ohashi |
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hotta is on, but he is too busy to
lead the committee. maybe he needs someone to
collaborate. |
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Peter Dengate Thrush |
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Having a
private with Yumi - have you got an Aussie who could work with Hrio as a committee member? |
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I will contact
Dr Kanchana, and discuss on having tech ws, and send the result over the email |
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Peter Dengate Thrush |
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Thanks. I
think we need to close up - 2 hours is up. Any final matters? |
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Yumi Ohashi |
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thanks chanki
and peter . no other issue from me. |
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SHZ, .my |
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No. Thank you
everyone |
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Chris Disspain |
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sorry i droped out again |
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Chris Disspain |
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after i suggested we appoint a tech person |
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Chris Disspain |
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did anyone
have any thoughts |
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Ian Chiang |
|
Chan-ki said that he will contact Dr Kanchana,
and discuss on having tech ws, and send the result
over the email |
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Chris Disspain |
|
excellent |
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Chris Disspain |
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thanks |
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Chris Disspain |
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are we
finished |
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Ian Chiang |
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The
Secretariat will proceed the following-ups regarding what we resolved today |
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I think so |
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SHZ, .my |
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Need to log
off now. Have a good weekend all. |
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Chris Disspain |
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ok - bye for
now - have a great weekend |
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Peter Dengate Thrush |
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I was also
trying to ask you chris, if rhere
was an aussie tech who could help - we need to
support the committee |
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Chris Disspain |
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Peter - i'll see what i can do |
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Peter Dengate Thrush |
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Ah well, till
we meet again - many thanks to all. Logging off |
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Chris Disspain |
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cheers |
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Yumi Ohashi |
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I also appreciate
chris. By now everyone. |
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bye... |