APTLD Board On-line Meeting Minutes
Friday April 30, 2004
1. CALL TO MEETING
Chair, Peter Dengate
Thrush called the meeting to order at 1013h
Participants:
Peter Dengate Thrush
(Peter) (.nz), Chair of the Meeting
Chan-ki Park (Chan-ki) (.kr)
Shariya Haniz Zulkifli (Shariya) (.my)
Joanna Tso (Joanna) (.tw), and Secretariat of the Meetin
Ian Chaing (Ian) (.tw), Secretariat of the Meeting
Apologies from:
Richard St. Clair (.nu)
Vincent Chen (.tw)
Agenda:
(1) Preparation of
July meetings
(1.1) ccTLD Meeting
(1.2) ccNSO meeting
(1.3) APTLD Meeting
(2) The Auditing of
APTLD Budget
(3) ccNSO Matters
(3.1) ICANN Bylaw
Amendment
(3.2) AP Nominations
for ccNSO Election
(4) APTLD Endorsement
of the dot Asia Proposal
2. PREPARATION OF
JULY MEETINGS
2.1 The Board Meeting started with the discussion on the preparation of
July meetings including ccTLD, ccNSO and APTLD meetings. Chair Peter pointed out the difficult
balance of ccNSO and ccTLD meetings, and asked does APTLD support having
separate ccTLD meeting in addition to ccNSO meeting,
and what role should APTLD assume.
2.2 Chris asked about the mechanism (a committee or the AdCom?) for organising a ccTLD meeting.
2.3 Peter further
asked about the APTLD Secretariat’s additional administrative support for the
ccNSO meeting.
2.4
Peter concluded that
(1)
APTLD (a) will host it own meeting, as usual, (b) fund the Secretariat to
support the ccNSO meeting, and (c) will support the ccTLD meeting if financial
can be arranged.
(2)
Peter and Joanna to join with others on APTLD AdCom list to see about financial
and report on the future development.
(3) Figuring
out the extra funding to compensate the Secretariat for additional work in
hosting ccNSO meeting within a week or three, and suggested the Secretariat to
discuss with Chris, Shariya and ICANN staffs for the ccNSO meeting
requirements.
3. The Auditing of
APTLD Budget
-----------------
3.1 Peter asked Chan-ki or Joanna to explain
the choices of auditing APTLD financial.
Joanna replied that after negotiation, KPMG agreed to audit APTLD 2003
and 2004 finance for a total of US$3,500.
Three options are proposed:
(1) Go ahead and hire KPMG to audit APTLD finance for 2003 and 2004
(2) Give up the auditing totally
(3) Hire KPMG to audit APTLD finance for 2004 only, but will need to ask
KPMG for the cost. Previously, KPMG
had quoted US$2,000 for 2003 auditing.
3.2 Shariya said that the auditor needs to be approved by members at the
next meeting, and the auditing requirement is for 2004, as legally APTLD was
not formed in 2003.
3.3 Chan-ki agreed to have a certified
auditor; however, he pointed out that the volume of money APTLD handles is
small and manageable. Peter and Yumi thought hiring an auditor has the benefit of setting
up best practice for APTLD Secretariat; protecting the Secretariat against
wrongs; and ensure transparency and soundness of the account.
3.4 Shariya said she could try to ask for a Malaysian quotation, which
might cheaper. Chris agreed. But, Chan-ki
and Peter suggested that the Secretariat and the audit should be close to each
other to exam the books and answer to questions. Joanna explained it is better to have
local
3.5 Chris asked to check the constitution to see whether the terms of
auditor is defined and the auditor be a non-Malaysian
firm? Shariya replied the constitution does not define the term.
3.6
Peter called for a vote on spending the US$3,500 on audits for two years (2003
and 2004). Yumi,
Chris, Shariya, Joanna (on behalf of Vincent) agreed.
4. ccNSO
Matters
-----------------
4.1 Peter pointed out that the issue for us is the
possible councillors from the AP region. ccNSO members in
each region gets to elect 3 reps.
Chris also asked for APTLD to a have a position on the council
nomination.
4.2 Yumi expressed uncertainty to discuss
nominating someone from APTLD, but could discuss general requirements for the
candidates. She believes that a
preferable candidate should have good knowledge about the purpose, role and
architecture about ccNSO, and about ccTLD community. So someone already working well within
the ccTLD community is a better choice, in general.
4.3 Peter agreed with Yumi and pointed out it
would be good to have people on the council familiar with the AP issues, candidates
seems to include ( without excluding anyone) people like Chris and Hiro, who have been on the Assistance and Launching groups. Peter also sought suggestions for some
other candidates who might be good for AP region. Peter further clarifies that
this is only general discussion on the issue and agreed to Yumi’s
suggestion that the board can state the above qualifications as preferred
qualifications.
4.4 Shariya and Yumi suggested calling for
members’ input on the candidate’s qualification. Chris agreed and suggested
that the candidate can contribute and have familiarity with AP issues and thus
represent the region.
4.5 Yumi emphasised
the qualifications should include: familiarity, expertise, time and energy to
contribute; but geographical representation (eg.
Pacific,
4.6 Chris expressed his intends to stand for the council. And Yumi said
JP will nominate Hotta as he meets the
requirements. Chris and Yumi mutually expressed willingness to second each other
for the nominations.
4.7
Peter suggested hosting a Q and A session with the AP candidates, and Chris and
Yumi agreed.
Shariya suggested that members should be informed by e-mail ASAP.
5. APTLD Endorsement
of the dot Asia Proposal
-----------------
5.1 Peter said many of our members are .asia
members, and asks if APTLD can post support in the next few hours?
5.2 Shariya mentioned that Che-Hoo Cheng has
email a few points to her to pass on to Board. She was particularly keen on
development projects support by them for APTLD:
- “Clear synergy between DotAsia and APTLD, especially on development
side
- Outreach to recruit new APTLD members (we have done that for MO, ID,
IR and IN and we'll continue to do that)
- Potential financial aid to APTLD
- Training and technical knowledge sharing
- No capital liability from APTLD
- One initial board seat still open for founding members (from AP
groups)
- Looking for LOI only at this time (formal membership agreement will be
created upon delegation of .Asia from ICANN)
5.3 Yumi said JP will post support this
afternoon, and from APTLD’s point of view, we can mobilize this DotAsia to
promote outreach and other projects.
Chris, Peter, Chan-ki agreed to show support.
5.4
Peter will prepare a brief support piece.
6. AOB
-----------------
6.1 Yumi made a report on current status of
sponsorship: We have IR, IN, LA, ID - still approaching, waiting for reply. Looking at their lack of response, Yumi is skeptical about having APTLD workshop in KL in July
(Whole ccTLD workshop is of course still a possibility). Also, APNIC is asking whether we send
tutor to APNIC training in
6.2 Peter pointed that that we links the sponsorship
to the technical workshop a lot to attract more members, and asked about the
preparation for
6.3 Regarding
6.4 Chris
and Peter agreed to have technical workshop in
6.5 Chris
and Peter asked for a person from Board to assist the Chair of Technical Committee,
and Chan-ki volunteered to contact and discuss with Dr
Kanchana regarding tech workshop, and send the result
over the email.
7. End of Meeting
-----------------
The meeting was adjourned at 1206h