APTLD Board Meeting Minutes (draft)

5th November 2004 / Perth, Australia

 

Venue:

Stirling Room, Parmelia Hilton (14 Mill Street, Perth, Australia)

Chair:

Peter Dengate Thrush (nz)

Attended by:

Shariya Haniz Sulkifli (.my)

Chan-ki Park (.kr)

Stafford Guest (.nu, proxy for Richard St. Clair)

Chris Disspain (.au)

Vincent WS Chen (.tw)

Secretariat:

Joanna Tso and Ian Chiang

 

The quorum reached and meeting was called to order at 15:00

 

The meeting was also observed by Keith Davidson (.nz), Pete Macaulay (.nz), Debbie Monahan (.nz), and Edmon Chung ( Afilias)

 

Adoption and Resolution

1          Adopting resolutions arising from Members Meeting:

1.1        The board noted the development of sponsorship and outreach activities, including :

(a)        sponsoring of the .af manager to Perth;

(b)        developing the sponsorship brochure

(c)         presentations to the APNIC meeting in Perth, and resolved to continue and extend this type of work.

1.2        The board noted that 6 Working Groups had been formed by the ccNSO, and resolved to monitor the output of the ccNSO.

1.3        The board received the report of the member’s consultation on the APTLD becoming a ccNSO Regional Organization, and agreed to convey to the ccNSO our decision to become an RO.

1.4        The board noted that the Constitution required amendment to provide for board elections to occur on line, not at the AGM, that other amendments should be done at the same time to save costs, and that Constitutional Committee would prepare a set of amendments to be presented for consideration by the 2006 AGM, after taking legal advice.

1.5        The board adopted the Meetings Manual as presented, noting that further detail should be developed by the Meetings Committee on the costs, if any, to be met by the local hosts, and a schedule of meetings across the region.

1.6        The board noted with pleasure the good work being done by the secretariat transition team of .tw and .nz, and looked forward to a successful transition of the APTLD secretariat.

1.7        The board requested Chris Disspain to prepare a scoping paper, by 30 November 2004, on the employment by APTLD of a full time manager.

1.8        The board requested Peter Dengate Thrush to circulate the WSIS template being developed by ICANN, on the members list, with a view to seeing if an APTLD position could be developed.

1.9        The board requested Chris Disspain to prepare a paper on the options of meetings dates and times for APTLD for 2006 and beyond.

1.10   Budget scope for 2005: the following expenditure was approved for inclusion in the draft 2005 budget: Membership Committee 20,000; Technical Committee 5,000; Constitution Committee 1,000; Audit Committee 2,000.

2          The board resolved to accept Singapore’s proposal to host the June 2005 APTLD meeting, and authorized the Meeting Committee to negotiate the details for the meeting by 31 December 2004.

3          A communiqué will be drafted by the secretariat, approved by the Chair, and sent to the members list in 2-3 days.

4          The meeting expressed great appreciation to the current secretariat especially Ian Chiang and Joanna Tso for their excellent service to APTLD in the past 4 years: Carried by acclamation.

5          The meeting expressed appreciation to Chris Disspain for hosting the Perth Meeting including sponsoring dinner, and the beach breakfast: Carried by acclamation

6          After discussions about how to formally develop our relationship with CENTR, it was agreed that the issue will be further discussed at the AGM after APTLD resolves whether to hire a full time manager

 

Meeting adjourned at 15:45

 

Signed:______________________

(Chair) Peter Dengate Thrush