Board Meeting – 7 July 2005, 2.00pm
Present: Peter Dengate
Thrush (.nz), Yumi Ohashi (.jp),
Holding
Proxies: Peter Dengate Thrush (for Chris Disspain,.au), Ian Chiang (for
Ai-Chin Lu, .tw), Stafford Guest ( for Richard St.
Clair, .nu), Ramesh Kumar Nadarajah ( for Shariya Zulfikar, .my).
Apologies:
1. General
Manager
Chair/.my
(Ramesh Kumar Nadarajah)
Whereas
APTLD first considered the idea of employing a General Manager at its meeting
in
Whereas
APTLD members meeting in Kyoto in February 2005 endorsed (item 3) the further
investigation and specification of the objectives for a General Manager, and
agreed that serious consideration should be given to proceeding with such an
appointment; and
Whereas
APTLD members meeting in
THAT the members present at the
APTLD Meeting in Singapore recommend the employment of a General Manager on the
terms and conditions set out in the papers presented and amended,
and recommend this to the rest of the membership of APTLD;
and
Noting
that the future development of the Asia Pacific Top Level Domains Association
will be greatly aided by the employment of a General Manager;
the
Board of APTLD hereby resolves:
THAT the
job description, pay and conditions and funding mechanism for a General Manager be as agreed at
the Singapore Members’ Meeting (as detailed in the revised paper for the "Job Description" and in the "Funding Mechanism" paper developed at the meeting);
THAT the
term of appointment be for two years, with the prospect of renewal for a
further year;
THAT this
proposal, for the employment of a General Manager, be submitted to all APTLD
members for electronic agreement as soon as can be arranged;
THAT,
should the decision of the members be in favour of employing a General Manager,
the Secretariat shall prepare an advertisement for the position, for agreement
by the Board, and this will then be circulated to Members with a request that
they arrange for it to be published.
THAT a
Board Sub-Committee of Peter Dengate Thrush, Yumi Ohashi, and Ai-Chin Lu be
formed to shortlist and then interview applicants for the position, and
subsequently recommend to the Board the best candidate;
THAT the
Board Sub-Committee be authorised to travel to a meeting at the most suitable
location in the region, to interview candidates who have been shortlisted; and
THAT the Sub-Committee provide a preliminary report to the Board as to
progress by 1 September 2005.
Carried U
2. Accreditation
for WSIS PrepCom 3
Ramesh Kumar Nadarajah (.my)/ Stafford Guest (.nu)
THAT the
Board instruct the Secretariat to apply for accreditation of APTLD at the WSIS PrepCom meetings, in order to allow any comments or
submissions from APTLD on the matters discussed there to be heard.
Carried U
3. Auditors
Reports for 2004 and the Secretariat handover
Stafford Guest
(.nu)/ Ramesh Kumar Nadarajah (.my)
THAT the
Audit Report and Financial Statements for the years ended 31 December 2004 and
2003, produced by Deloitte, be received by the Board.
Carried U
Stafford
Guest (.nu)/ Ramesh Kumar Nadarajah (.my)
THAT the
Audit Report and Financial Statements for the period from January 1, 2005
through March 18, 2005 and the Year Ended December 31 2004, produced by
Deloitte, be received by the Board.
Carried U
4. IDN
Committee
Yumi Ohashi (.jp), Peter Dengate Thrush (.nz)
THAT the
Board form an IDN Committee, to be chaired by Ai-chin Lu, and invite
involvement from APTLD members, with the purposes of the Committee being:
1)
to
facilitate the sharing of information and technical assistance on IDNs among APTLD members and interested parties, and
2)
to facilitate the preparation of an APTLD
position in relation to ICANN’s pending review of the
IDN guidelines.
Carried U
Note: a
list to be formed idn-com@aptld.org, and
the committee asked to form a charter for its activities.
5. ccNSO Representative from APTLD
Chair/Stafford
Guest (.nu)
THAT the
appointment of a Representative from APTLD to the ccNSO
Council be deferred, pending the appointment of an APTLD General Manager.
Carried U
6. Associate
Members
Ramesh Kumar Nadarajah (.my), Ian Chiang(.tw)
THAT the Constitutional Committee be asked to examine the rights, responsibilities and powers inherent in the category of Associate Membership of APTLD, and provide a report on this to the next Members’ meeting of APTLD
Carried U
Yumi Ohashi (.jp), Peter Dengate Thrush (.au)
WHEREAS
Article 8.4 of the APTLD Constitution contemplates that the Board will set an
annual subscription fee for Associate Members, the Board hereby sets the annual
membership fee for Associate Members of APTLD at USD 2,000.
Carried U
7. Meeting
Committee
Stafford
Guest (.nu) / Ramesh Kumar Nadarajah (.my)
THAT the
Meetings Committee be asked to consider the meeting cycle for 2006, with
particular emphasis on the number of Members’ Meetings, and provide a report on
this to the next Members’ meeting of APTLD.
Carried U
Note –
last meeting of the year has a strategic focus, looking at the APTLD Strategic
Plan, an Operational Plan, a Budget and the meeting schedule.
Note for
Secretariat – propagate this to all Committees, reminding them of said focus.
8. ccTLD Manager/DNS Training
THAT the Board notes
the desire of APTLD members to institute training for ccTLD
managers, and DNS training, intending to:
a)
develop
a range of training courses providing for different levels of skill and
experience; and
b)
provide for such courses to occur at a venue which
will remain stable over time, to allow the development of expertise among
teachers of the courses.
9. Thanking
the Hosts
THAT the
Board express APTLD’s sincere thanks to the staff of
SGNIC, for their excellent organisation of and hospitality during the APTLD
Meeting in
Carried
with Acclamation
The
meeting closed at 3.07pm.
Signed as
a true and correct record:
…………………………………………
Peter Dengate
Thrush, .nz, CHAIR